Meeting Minutes
July 19, 2022
KRCA BOARD MEETING July 19, 2022
PRESENT: Debbie Fiege (Zoom), Steve Rafferty (Zoom), Ryan Whiteneck (Zoom), Kathy
Stang, Steve Miller, Renata Nitschke, Debs Higgs (Zoom), Sarah Watson, and Chris Pappas.
GUESTS: Sharon Anderson (Zoom).
The meeting was called to order at 10:05 a.m.
The agenda was approved. Ryan Whiteneck made a motion to approve the agenda. Steve
Miller seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Ryan Whiteneck made a motion to
approve the minutes from the previous meeting. Steve Miller seconded the motion, and the
motion was approved unanimously.
Financial Report
✓ Debbie Fiege presented the following financials:
o 2022 Balance Sheet
o 2022 Profit & Loss Summary
o 2022 Replacement Reserve
o 2022 Multi Year CAMM forecast
▪ The Elevator Modernization Project will be delayed until late
October.
Old Business
✓ The Resident Manger Report was presented by Ryan Whiteneck.
The action items from the previous meeting were reviewed.
New Business
✓ Steve Rafferty nominated Chris Pappas as President. Steve Miller seconded the
nomination. All approved.
✓ Steve Rafferty nominated Kathy Stang to be added as a Director. Steve Miller seconded
the nomination. All approved.
✓ Beginning 2023 the board meetings will be quarterly.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 11:15 a.m. Ryan Whiteneck made a motion to adjourn the
meeting. Steve Miller seconded the motion, and the motion was approved unanimously.
The next meeting will be November 16, 2022, at 10:00 a.m. The Annual Meeting will be at the
same time. Location to be determined.
Meeting Minutes
March 15, 2022 KRCA Board meeting
PRESENT: Bob Barto, Sarah Watson, Kathy Stang, Chris Pappas, Steve Miller, Renata Nitschke and Pam Ness. Steve Rafferty, Ryan Whiteneck, and Debbie Fiege attended on Zoom.
GUESTS: Sharon Anderson and John Leffler.
The meeting was called to order at 10:02 a.m.
The agenda was approved. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes from the previous meeting. Steve Miller seconded the motion, and the motion was approved unanimously.
Financial Report
- Debbie Fiege presented the following financials:
- 2021 Balance Sheet
- 2021 and 2022 Profit & Loss Summary
- 2021 and 2022 Replacement Reserve
- The 2022 Replacement Reserve was adjusted.
- 2022 Balance Sheet as of January 31, 2022
- 2022 Multi Year CAMM forecast
- The Multi Year CAMM Forecast was adjusted.
Old Business
- The Resident Manger Report was presented by Ryan Whiteneck.
The action items from the previous meeting were reviewed.
New Business
- Sharon Anderson is having problems with her door. Ryan Whiteneck will investigate.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 11:33 a.m. Steve Rafferty made a motion to adjourn the meeting. Steve Miller seconded the motion, and the motion was approved unanimously.
The next meeting will be July 19, 2022 at 10:00 a.m.
Meeting Minutes
October 21, 2021 KRCA Board meeting
Present: Bob Barto, Barb Martin, Ryan Whiteneck, Kathy Stang, Matt Peters, and Pam Ness. Steve Rafferty and Debbie Fiege attended on Zoom. Steve Miller was absent.
GUESTS: None present.
The meeting was called to order at 9:01 a.m.
The agenda was approved. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes from the previous meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Financial Report
✓ Debbie Fiege presented the following financials: o 2021 Balance Sheet o 2021 Profit & Loss Summary o 2021 and 2022 Replacement Reserve o 2022 Budget
✓ Steve Rafferty reviewed the 2022 Multi Year CAMM forecast.
Steve Rafferty made a motion to approve the 2022 Budget as presented. Ryan Whiteneck seconded the motion and the motion was approved unanimously.
✓ 2022 dues will be increased by 8%.
Old Business
✓ The Resident Manger Report was presented by Ryan Whiteneck.
The action items from the previous meeting were reviewed.
There was no new business.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 9:37 a.m. Steve Rafferty made a motion to adjourn the meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The next meeting will be March 15, 2022 at 10:00 a.m. in the Mercury Boardroom.
Meeting Minutes
October 21, 2021 KRCA annual meeting
Present: Bob Barto; Barb Martin; Ryan Whiteneck; Kathy Stang; Matt Peters; Pam Ness; and Eric Hoanski. Steve Rafferty and Debbie Fiege attended on Zoom. Steve Miller was absent.
GUESTS: None present
1. The meeting was called to order at 9:42 a.m.
2. The agenda was approved as presented. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
3. The minutes of the November 10, 2020 Annual Meeting were approved. Steve Rafferty made a motion to approve the minutes. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
4. Please see the October 21, 2021 Board Meeting Minutes for details of the Board meeting.
5. The Board of Directors were elected as follows: Bob Barto; Steve Rafferty; Ryan Whiteneck; and Steve Miller. The officers of the Board of Directors are: Bob Barto, President; Steve Rafferty, Vice President; and Steve Miller, Treasurer.
6. The actions of the Board were ratified by motion. Steve Rafferty made a motion. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
7. The meeting was adjourned at 9:47 a.m. Steve Rafferty made a motion to adjourn the meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Respectfully submitted, Barb Martin Secretary
Meeting minutes
KRCA BOARD MEETING, July 20, 2021
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Debbie Fiege, Barb Martin, Steve Miller, Matt Peters, Kathy Stang
GUESTS: John Leffler.
The meeting was called to order at 10:04 a.m.
The agenda was approved. Steve Rafferty made a motion to approve the agenda. Steve Miller seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes from the previous meeting. Steve Miller seconded the motion, and the motion was approved unanimously.
Financial Report
ü Debbie Fiege presented the following financials:
o 2021 Balance Sheet
o 2021 Profit & Loss Summary
o 2021 Replacement Reserve
ü Bob Barto reviewed the Multi Year CAMM forecast. The inflation rate will increase from 2.25% to 4%.
Old Business
ü The Resident Manger Report was presented by Ryan Whiteneck.
The action items from the previous meeting were reviewed.
New Business
ü Bob Barto reviewed the purchase, which is scheduled for the end of July, for Unit 501.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 11:09 a.m. Steve Rafferty made a motion to adjourn the meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The next meeting is scheduled for October 21, 2021 at 9:00 a.m. in the Mercury Boardroom.
Meeting Minutes
March 16, 2021
KRCA BOARD MEETING, March 16, 2021
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Debbie Fiege, Barb Martin, Steve Miller and Laura Lower.
GUESTS: Sharon Anderson.
The meeting was called to order at 10:00 a.m.
The agenda was approved. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes from the previous meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Financial Report
- Debbie Fiege reviewed the following financial reports:
- 2021 Balance Sheet
- 2021 Profit & Loss Summary
- 2021 Replacement Reserve
- Bob Barto reviewed the Multi Year CAMM forecast.
Steve Rafferty made a motion to transfer funds from the operating account to CAMM at year end 2020. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Old Business
- The Resident Manger Report was presented by Ryan Whiteneck.
The action items from the previous meeting were reviewed.
New Business
- The purchase of Unit 103 was finalized on March 12, 2021.
- Sharon Anderson is grandfathered in regarding the deed restrictions of Unit 107.
- Ryan Whiteneck asked for board approval to get a second dog.
Bob Barto made a motion to approve Ryan’s second dog. Steve Rafferty seconded the motion, and the motion was approved unanimously.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 11:02 a.m. Steve Rafferty made a motion to adjourn the meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The next meeting is scheduled for July 20, 2021 at 10:00 a.m. Location to be determined.
Meeting Minutes
November 10, 2020
KRCA BOARD MEETING, November 10, 2020
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Debbie Fiege, Sue O’Brien, Steve Miller and Laura Lower
GUESTS: None present
The meeting was called to order at 10:02 a.m.
The agenda was approved. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes from the previous meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Financial Report
✓ Debbie Fiege reviewed the following financial reports:
o 2020 Balance Sheet
o 2020 Profit & Loss Summary
o 2020 Replacement Reserve and Multi Year CAMM forecast
o 2021 Budget
▪ HOA dues will not be raised in 2021.
o 2021 Replacement Reserve and Multi Year CAMM forecast
Steve Rafferty made a motion to approve the 2021 budget as presented. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Old Business
✓ The Resident Manager Report was presented by Ryan Whiteneck. The action items from previous meeting were reviewed.
New Business – There was no new business.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 11:14 a.m. Steve Rafferty made a motion to adjourn the meeting. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
Meeting Minutes
November 10, 2020
KRCA ANNUAL MEETING, November 10, 2020
PRESENT: Bob Barto, Steve Rafferty, Sue O’Brien, Debbie Fiege, Ryan Whiteneck, Steve Miller, and Laura Lower
GUESTS: None present.
1. The meeting was called to order at 11:15 a.m.
2. The agenda was approved as presented. Steve Rafferty made a motion to approve the agenda. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
3. The minutes of the October 17, 2019 Annual Meeting were approved. Steve Rafferty made a motion to approve the minutes. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
4. Please see the November 10, 2020 Board Meeting Minutes for details of the Board meeting.
5. The Board of Directors were elected as follows: Bob Barto, Steve Rafferty, Ryan Whiteneck, and Steve Miller.
The officers of the Board of Directors are: Bob Barto, President; Steve Rafferty, Vice-President; Steve Miller, Treasurer.
6. The actions of the Board were ratified by motion. Steve Rafferty made a motion. Ryan Whiteneck seconded the motion, and the motion was approved unanimously.
7. The meeting was adjourned at 11:26 a.m. Steve Rafferty made a motion to adjourn the meeting. Steve Miller seconded the motion, and the motion was approved unanimously.
meeting minutes
KRCA BOARD MEETING October 17, 2019
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Currie Craven, Debbie Fiege, Sue O’Brien, Reed Bearbower, John Knellinger
GUESTS: None present
The meeting was called to order at 10:31 a.m.
The agenda was approved as amended. Steve Rafferty made a motion to approve the agenda. Currie Craven seconded the motion and the motion was approved unanimously.
The minutes from the previous meeting were approved. Steve Rafferty made a motion to approve the minutes. Currie Craven seconded the motion and the motion was approved unanimously.
Financial Report
- Debbie Fiege reviewed the following financial reports:
- 2019 Balance Sheet
- 2019 Profit & Loss Summary
- 2019 Replacement Reserve and Multi Year CAMM forecast
- 2020 Budget
- 2020 Replacement Reserve and Multi Year CAMM forecast
Currie Craven made a motion to approve the 2020 budget as amended. Steve Rafferty seconded the motion. Motion was approved unanimously.
- 2020 dues will be raised 10% to obtain a zero balanced budget and fund the Multi Year CAMM.
Old Business
- Resident Manager Report was presented by John Knellinger.
- Roof Overlay –The roofing contractors are finishing up items for the warranty. The bill will be approved and paid when the project is completed.
- Bob Barto mentioned there are federal grants available for energy conservation projects like the roof and boilers.
- Boiler Update – The new pump will be installed by November 15, 2019.
- Elevator Update – The emergency phone in the elevator calls Thyssen Krupp, and they call John Knellinger on his cell phone before sending someone out for repairs.
- Unit 505 Housing Restriction Violation – Bob Barto has been in communication with the owners. A lien will be filed for the outstanding housing use fine.
Meeting Minutes
KRCA BOARD/ANNUAL MEETING, October 17, 2019
PRESENT: Bob Barto, Steve Rafferty, Sue O’Brien, Debbie Fiege, John Knellinger,
Ryan Whiteneck, Currie Craven
GUESTS: None present.
1. The meeting was called to order at 12:39 p.m.
2. The agenda was approved as presented. Steve Rafferty made a motion to approve
the agenda. Currie Craven seconded the motion and the motion was approved
unanimously.
3. The minutes of the October 16, 2018 Annual Meeting were approved. Steve
Rafferty made a motion to approve the minutes. Currie Craven seconded the
motion and the motion was approved unanimously.
4. Please see the October 17, 2019 Board Minutes for details of this meeting.
5. The election of the Board was held.
The current Board was elected by acclimation.
The officers of the Board are: Bob Barto, President; Steve Rafferty, Vice-
President; and Currie Craven, Treasurer.
6. The actions of the Board were ratified by motion. Steve Rafferty made a motion.
Currie Craven seconded the motion and the motion was approved unanimously.
7. The meeting was adjourned at 12:48 p.m.
Meeting Minutes
Minutes July 16, 2019
KRCA BOARD MEETING July 16, 2019
PRESENT: Rae Anne DeBonville, Steve Rafferty, Ryan Whiteneck, Currie Craven, Debbie Fiege, Sue O’Brien, Reed Bearbower, John Knellinger (via phone)
GUESTS: None present
The meeting was called to order at 10:32 a.m.
The agenda was approved. Currie Craven made a motion to approve the agenda. Ryan Whiteneck seconded the motion and the motion was approved unanimously.
The minutes from the previous meeting were approved. Currie Craven made a motion to approve the minutes. Ryan Whiteneck seconded the motion and the motion was approved unanimously.
Financial Report
- The 2019 Balance Sheet, Profit & Loss Summary and Replacement Reserve were reviewed by Debbie Fiege. The forecast for legal fees increased because of the unit 505 use violation.
- The 2019 forecast was reviewed by Debbie Fiege.
- The Multi-Year CAMM was reviewed.
Old Business
- Roof Replacement
- Empire, a roofing consultant, gave a bid, $338,000, for a new roof. The bid for an overlay from BluSky was $94,000. BluSky did a thermo-scan on the roof and determined we need an overlay and not a full roof replacement. The roof overlay will last 15 years. Empire will provide a bid for an overlay and the Board will vote on the vendor via email. The plan is to overlay the roof fall of 2019.
- John Knellinger mentioned we need a back-up water pump for the boiler. We are not getting proper water flow in our drains. The pump has been purchased but has not been installed. We already paid to have this done.
- The sprinkler system is losing water and floods the junction box. Valves need to be fixed. Reed Bearbower mentioned that Ceres is doing irrigation for the Beaver Run HOA and could also do King’s Ridge.
- Rae Anne DeBonville will contact Russ Holt, elevator consultant, to look at the elevator now and give a correct cost estimate. The elevator is forecasted to be done in 2022.
- The Emergency phone is working but we are not on the same plan as Beaver Run. The emergency button in the elevator calls John Knellinger’s cell phone, not an operator. Rae Anne DeBonville suggested getting Jack Cronkhite from IT involved.
- The owners of unit 505 are in violation of the deed restriction. There is a $100 per day violation fee. A letter from the lawyer was sent to the owners. The owners want to put it on the market for $275,000. Beaver Run has first right of refusal to purchase the unit.
- Sewer drains were cleaned out after the washers backed up. The owner of unit 107 still thinks there is an odor. There was a slow leak from the water heater in her closet for an undetermined amount of time. Maintenance will be re-doing the pipes and drywall.
- John Knellinger mentioned we are still battling cockroaches. Orkin has sprayed, but they keep returning. John wants a quote to have the whole building sprayed, which is forecasted to be done in 2022. We need to evaluate the Orkin contract.
- Red White and Blue fire inspector came and checked the extinguishers. One expired extinguisher was replaced by Alarm Specialist, a private company’s fire inspector.
- The action items from previous meeting were reviewed.
New Business
- Ryan Whiteneck asked for Board approval to get a puppy.
Steve Rafferty made a motion to approve Ryan’s puppy request. Currie Craven seconded the motion, and the motion was approved unanimously.
- Communication for owner issues needs to go through the Resident Manager.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 12:03 p.m.
The next meeting is scheduled for October 17, 2019 at 10:30 a.m. The Annual meeting will be at the same time. Location to be determined.
Meeting Minutes
Minutes March 25, 2019
KRCA BOARD MEETING March 25, 2019
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Currie Craven, Debbie Fiege, Sue O’Brien, John Knellinger, Todd Harris
GUESTS: None present
The meeting was called to order at 10:34 a.m.
The agenda was approved.
The minutes from the previous meeting were approved.
Financial Report
- The 2018 Balance Sheet, Profit & Loss Summary and Replacement Reserve were reviewed by Debbie Fiege.
- The 2019 forecast was reviewed by Debbie Fiege.
- The Multi-Year CAMM was reviewed. The forecasted amounts for Chimney Caps will be included in the Roof Replacement forecast.
Old Business
- John Knellinger presented the Resident Manager’s Report.
- Bids for roof replacement are being obtained from Blu Sky and TRC (The Roofing Company).
- Tolin Company installed boiler pump valves and pump. This was paid for in 2018.
- Thyssen Krupp inspected the elevator after the power outages. An optical door sensor upgrade is recommended.
- Housing Use Restrictions – The owners of unit 505 are in violation of the deed restriction. Beaver Run HOA has offered to rent the unit for the owners. A lawyer was retained and a “Decision Regarding Covenant Violation by Owners of Unit 505” letter was drafted.
Steve Rafferty made a motion to change proposed decision regarding covenant violation to commence on March 18, 2019 and change the Use Restriction to 45 days. Currie Craven seconded the motion. Motion passed unanimously.
- The action items from previous meeting were reviewed.
New Business
- The owner of unit 107 complained about possible sewer gas seepage. Ace Sewer & Drain ran a camera and reported no suspicions. It was recommended to clean the lines and the pipe outside the unit.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 12:15 p.m.
The next meeting is scheduled for July 17, 2019 at 10:30 a.m. Location to be determined.
Meeting Minutes
Minutes October 16, 2018
KRCA BOARD MEETING October 16, 2018
PRESENT: Bob Barto, Steve Rafferty, Ryan Whiteneck, Currie Craven, Debbie Fiege, Sue O’Brien, John Knellinger, Todd Harris
GUESTS: Alonso Chavez
The meeting was called to order at 10:35 a.m.
The agenda was approved as amended.
The minutes from the previous meeting were approved.
Financial Report
- The 2018 forecast was reviewed by Debbie Fiege.
- Debbie Fiege reviewed the 2018 Replacement Reserve.
- Siding/paint was reduced to $6,092 and $5,000 in siding from August will move to the Siding/paint category for a total of $11,092.
- Thermostats were not included in the replacement reserve. $20,000 will be added.
- Chimney caps were removed from forecast.
- Bob Barto reviewed the Multi-year CAMM forecast.
Steve Rafferty made a motion to transfer the funds in CAMM to operating account at year end. Currie Craven seconded the motion. Motion approved unanimously.
- Debbie Fiege reviewed the 2019 budget.
- 2019 dues will be raised 6% to obtain a zero balanced budget.
Old Business
- Bob Barto discussed the restructure of the Resident Manager and thanked Ryan Whiteneck for his years of service.
- John Knellinger presented the Resident Manager’s report.
- The south and west sides of the building have been painted/stained. The east and north sides need to be done.
- Thermostats were installed in all units. Two units need the rewiring addressed in one of the bedrooms. There is sufficient heat in the living room and one of the bedrooms.
- Elevator maintenance was done. There are some belts that need replacement. The elevator phone will be replaced.
- Some water leaks are occurring and pipes are getting corroded. The discussed leak is within the unit so this is the Homeowner’s expense.
- Housing Use Restrictions – the owners of unit 505 have not provided an affidavit for use of the unit to the Town of Breckenridge or Kings Ridge Condo Association. Town attorneys will contact them. In conjunction, the HOA will hire an attorney. The Board could establish a fine.
- The action items from previous meeting were reviewed.
New Business
- Reserve study should be done every three years.
The action items from today’s meeting were reviewed.
The meeting was adjourned at 1:07 p.m.
The next meeting is scheduled for March 25, 2019 at 10:30 a.m. Location to be determined.